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Foothill-De Anza Community College District Board of Trustees Meeting - Flint Center Assessment Study

Regular Meeting of the Board of Trustees Agenda

Monday, June 10, 2019

Board of Trustees
Foothill-De Anza Community College District
12345 El Monte Road
Los Altos Hills, CA 94022
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Agenda Item Details

Public Session (Agenda item 1. Flint Center Facility Assessment Recommendations): 6:00 p.m. - Foothill College Dining Room (Room 2201)

Meeting
Jun 10, 2019 - Regular Meeting of the Board of Trustees Agenda

Category
FLINT CENTER ASSESSMENT STUDY

Subject
1. Flint Center Facility Assessment Recommendations (ACTION)

Recommended Action
It is recommended that the Board of Trustees take action by selecting one of the recommendations presented by staff.

Background and Analysis: 

The Flint Center is a regional performing arts center located on the De Anza Community College campus, part of the Foothill-De Anza Community College District. In November 2018, the Board of Trustees approved an overall facility condition assessment of the building. The purpose of the assessment was to evaluate the entire building and all of its systems so that the District had a comprehensive understanding of what would need to be done to address the building's deficiencies and to assist with prioritizing that work. 

In January 2019, the architect firm of Noll & Tam Architects started the preparatory work for the report. Over the next two months, the team reviewed available documents for the original building and subsequent renovations, and performed on-site visits to determine the current status of the building as well as any deficiencies that would need to be addressed. 

The study included a review of facility conditions of the building exterior and interior, utilities, code compliance with fire/life safety requirements, accessibility and structural safety. Building accessibility was an important component of the project. The project deliverables included a conceptual cost model with the cost of recommended improvements, as well as recommended prioritization of improvements. Theatrical equipment and audiovisual technologies were not reviewed unless there was a structure component that required retrofit recommendations. 

The recommendations included in the report were ranked into the following categories. 

Level 1:  Improvements related to normal maintenance that would be required if the building were left standing, whether in use or vacant for an extended period.

Level 2:  Improvements directly related to life/safety issues that would need to be completed if there is any intention to continue to use the building in its current capacity.

Level 3:  Improvements, repairs or upgrades that would require Division of State Architect (DSA) review to ensure accessibility requirements are met.

Level 4:  Equipment and systems replacement.

Level 5:  Improvements that would encompass campus-wide coordination since other buildings and campus resources would be involved in the project scope.

Level 6:  Interim closure or demolition of the building.

Level 7:  Removal and replacement of the existing building. 

These recommendations can be further summarized into three main options:

(1) Renovate the Flint Center at a minimum cost of $50 million. Due to its age, the Flint Center requires significant maintenance and upgrades and does not conform to current accessibility standards. In addition to building maintenance such as a new roof, fire alarm system, and structural strengthening, accessibility requirements include improvements such as the addition of a center row, restroom modifications, and significant changes to paths of travel.

(2) Mothball the building at an estimated cost of $28,000/month. Closing down the facility while a determination of the building’s future is being considered carries a cost burden, as the facility systems will need to be regularly operated and the building’s condition evaluated on a scheduled basis. In addition, basic maintenance items such as roof repair and water-proofing would need to be completed in the event the decision was made to open the facility again.

(3) Permanently close the Flint Center, and initiate a plan to build a new facility. Ideas that have been suggested thus far include:

a. Employee housing

b. Student housing

c. Daily rental units

d. Conference Center with 1200-1500 seats

e. Event space that cannot currently be accommodated by Conference Rooms A and B

f. Space for the De Anza Associated Student Body that would allow repurposing of their current council chambers and student offices 

In order to gather information from interested parties at both the district and local community level, there have been ongoing outreach efforts regarding the future of the Flint Center:

  • On February 5, 2019, following the governing board's February 4 action to suspend programming at the Flint Center for 2019-20, a fact sheet was added to the district's website to provide information to the public about the reasons for the decision. The same day, the chancellor sent a message, which was later posted to the district website, informing all district employees about the Board's action. Stories about the suspension of programming ran in La Voz on February 20, 2019, and in Bay Area News Group publications on March 16, 2019.
  • On the morning of May 2, 2019, the Board of Trustees meeting agenda for May 6, 2019, which included a copy of the full Flint Center facility assessment study as well as an executive summary highlighting the above mentioned recommendations, was released to the public. Notice of the availability of the agenda was sent to media contacts at the time of release as is the practice of the district.
  • The Flint Center webpage was updated on May 15, 2019, to include a survey designed to collect input regarding the future of the theater, and a link to the Flint Center webpage was added to the home page of the district website. The same day, Chancellor Miner and interim Vice Chancellor of Business Services Susan Cheu met with interim Cupertino City Manager Timm Borden to discuss results of the assessment study, and Chancellor Miner shared the information with the De Anza Associated Student Body. The Flint Center webpage was updated again on May 23, 2019, with a summary of the options the governing board would be asked to consider at its June 10, 2019, meeting. 
  • A press release about the district's consideration of the Flint Center's future was sent out on May 16, 2019, to local media as well as to trustees and superintendents of local school districts, local city council members and city managers, and other interested community organizations. The release generated a mention of the community survey in the San Jose Mercury News on May 19, 2019, and in Cupertino Today on May 29, 2019. In addition, the City of Cupertino posted a link to the district survey on its City News webpage and sent a message to residents on NextDoor on May 23, 2019, and Better Cupertino included a link in its May 2019 newsletter.
  • During the week of May 20, 2019, letters asking for input about the theater were sent to more than 600 people who shared contact information during last year's community outreach initiative.
  • On May 23, 2019, the chancellor sent a message to all district employees soliciting input, and the chancellor's message was posted on the district website on May 29, 2019.
  • Members of the district's Audit and Finance Committee, Citizens' Bond Oversight Committee, and Foundation Board of Directors and Commissions were asked to participate in the survey on June 3, 2019.

Three options are recommended for consideration by the Trustees to determine the future use of the Flint Center: 

 

Options

Considerations

A

Renovate Flint Center

Estimated cost of $49.6 million for a non-instructional site that is lightly used for district or campus related activities.

B

Mothball the building while considering future options, including resuming use of the building after renovations.

If there is an intent to reopen the building, as described in the report, certain Level 1 repairs will need to be completed in addition to weekly and monthly maintenance to ensure systems remain operational and further deterioration does not occur.The $28,000/month is an estimate that incorporates these various components.

C

Permanently close the Flint Center, and initiate a plan to build a new facility.

There are a myriad of options that could be considered for this footprint.Extensive internal and external input would be solicited prior to any decision.

 

 

 

 

 

 

 

 

 

 

 

  

Based upon review of the report and the needs of the district and community, staff recommends that the Board of Trustees consider Option C, which would allow for the exploration of alternative uses of the area that would better benefit students, employees, and our service areas. Staff will bring an action plan to the October 7, 2019, board meeting that will contain timelines and milestones leading to the development of several proposals for a new facility. 

Submitted by:

Judy C. Miner, Chancellor

Additional contact names:

Susan Cheu, Interim Vice Chancellor, Business Services

Is backup provided?

No

 

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