COVID-19 GUIDANCE FOR EMPLOYERS, WORKERS, AND LOCAL BUSINESSES
Last updated on July 2, 2020 at 3:00pm
The rising concerns around COVID-19 (coronavirus) is creating a challenging business climate nationally and locally in Cupertino. This webpage can serve as a centralized resource for employers, employees, and local small businesses affected by the pandemic. Information and additional resources will be updated as they become available.
GUIDANCE ON REOPENING YOUR BUSINESS
The City of Cupertino is supporting local business and has developed a Reopening Strategy Guide for restaurants and other types of businesses. Click here to view or download a copy.
NEW UPDATE on JULY 2: COUNTY OF SANTA CLARA PUBLIC HEALTH OFFICER ISSUES NEW HEALTH ORDER The new order puts in place long-term risk reduction measures, and allows certain additional activities to resume with significant additional containment measures to control the spread of COVID-19. The order will go into effect on July 13, or as soon as State approval is granted, whichever is later. View New Requirements For All Businesses and New Social Distancing Protocols Must Be Submitted Online.
NEW UPDATE: INSTRUCTIONS FOR OUTDOOR DINING IN CUPERTINO
To coincide with Santa Clara County’s revised Order effective June 5, the City of Cupertino is allowing outdoor and expanded area dining with a Special Temporary Outdoor Dining Permit. There is no application fee or processing costs.
Download the following forms:
1. Special Temporary Outdoor Dining Permit Application
5. Create an Accela Citizen Access (ACA) account if you don’t already have one. Click here for instructions.
Upload and submit your application and supporting documents online at:
- Log onto Accela Citizen Access (ACA) Portal www.cupertino.org/aca
- Click on the “Planning Tab” and “Create an Application”
- Choose “Special Temporary Outdoor Dining Permit” and follow the steps
If you have any questions, please contact the Planning Division at firstname.lastname@example.org or (408) 777-3308.
UPCOMING WEBINARS - space is limited, so please register early.
The first webinar, Strategy for Success: Quickly Re-imagining Your Business & Growth
Strategy, will be Tuesday, June 23 at 1:00pm and will provide actionable ways for businesses to reimagine their branding and growth strategy to maintain a viable market presence. Click here to register.
June 24: A Simple Recipe for Social Media Success
Hosted by SCORE and Constant Contact on Wednesday, June 24 at 10:00am. Social media can be overwhelming and often feels like you're just spinning your wheels. In a time of such uncertainty it's important to know where to be, how to be engaging, and how to get results - all with a limited amount of time and resources.
In this webinar, Digital Marketing Expert Jenna Shaffer will provide a recipe for social media that saves time and gets results to grow your business. Click here to register.
June 24: An Overview of Bankruptcy for Small and Medium-sized Businesses
Hosted by the Cupertino Chamber of Commerce on Wednesday, June 24 at 11:00am, featuring Vinod Nichani of Nichani Law Firm. Click here to register.
Topics to be discussed:
* Bankruptcy for individuals and small businesses
* Bankruptcy for entities
* Alternatives to bankruptcy
On-demand Webinar: How To Become A Seller On The Amazon Business Marketplace hosted on 4/30 by the Minority Business and Technology Initiative, a collaboration between Amazon Business and the U.S. Department of Commerce, Minority Business Development Agency (MBDA). Click here to watch.
On-demand webinar: Focus on Restaurants - Small Business Assistance hosted on 4/23 by the City of Cupertino in partnership with the NorCal Small Business Development Center, NorCal Small Business Majority, and Cupertino Chamber of Commerce. View the PowerPoint slides here.
On-demand webinar: Small Business Assistance in Response to COVID-19 hosted on 4/16 by the City of Cupertino in partnership with the Small Business Administration, Silicon Valley Small Business Development Center, and Cupertino Chamber of Commerce. View the PowerPoint slides here.
On-demand webinar to help restaurant, bar, and hospitality owners navigating access to capital and managing your workforce. This webinar was hosted by the NorCal SBDC.
Information is changing quickly. You can learn about the latest local information from the following links:
NEW UPDATE ON JULY 2: The County's new order puts in place long-term risk reduction measures, and allows certain additional activities to resume with significant additional containment measures to control the spread of COVID-19. The order will go into effect on July 13, or as soon as State approval is granted, whichever is later.
Under the new Health Officer Order, businesses must comply with significant requirements designed to reduce the risk of COVID-19 transmission, and some very high-risk businesses must remain closed. Here are the requirements that apply to all businesses in the community:
- Social Distancing: All businesses must require employees and customers to wear face coverings, maintain at least 6 feet from others at all times, and provide hand washing/sanitizing supplies to customers and staff.
- Capacity limits: Businesses can have no more than one worker per 250 gross square feet and no more than one customer per 150 square feet of space open to the public in the facility at one time.
- Telework: All workers who can do their jobs from home are required to work remotely.
- Industry-Specific Directives: Businesses must follow any industry-specific directives from the Health Officer, and any industry-specific guidance from the State.
- Reporting COVID-19 Cases to Public Health: Businesses must alert the Public Health Department if workers test positive for COVID-19, and ensure workers alert their employers if they were at work while infectious.
- Submit New Social Distancing Protocol to the County: All businesses must complete and submit a Social Distancing Protocol to the County, which will be publicly available through the County’s website.
The June 5, 2020 updated Santa Clara County Health Order allows several sectors and activities to resume, including in-store retail; outdoor dining; all manufacturing; small service businesses; childcare and summer programs; as well as religious, cultural, and civic activities, subject to specific conditions and limitations. Click here for the executive summary.
• Outdoor dining at restaurants and other facilities that prepare and serve food, subject to
limitations/social distancing. The City is working on ways to safely expand the retail/commercial activities of local businesses with a no cost special temporary permit for outdoor dining to be allowed by a City urgency ordinance. For updates on the County’s order and corresponding City permitting, please visit www.cupertino.org/covid19businessinfo.
• Retail and shopping centers for in-store shopping, subject to limitations/social distancing
• Childcare, summer camps, summer school, and all other educational or recreational programs for all children, in stable groups of up to 12 children.
• All manufacturing, warehousing, and logistics, subject to limitations/social distancing.
• House cleaning and other no-contact in-home services.
• Low contact/no contact service businesses such as shoe repair, watch repair, and other similar services, subject to limitations/social distancing.
• All pet grooming.
• Outdoor small ceremonies and religious services, in groups no larger than 25.
• All outdoor recreational activities that do not involve physical contact, with social distancing, including swimming pools, hiking, tennis, golf, etc.
• Camping, subject to limitations/social distancing.
• Drive-in Theaters and other car-based gatherings.
Social Distancing Protocol:
- The May 22nd Order updates the Social Distancing Protocol (Appendix A to the Order) to incorporate new State of California requirements for training personnel and other measures.
- To operate, all businesses must complete a Social Distancing Protocol using the new template or update their Protocols to incorporate the new requirements. A copy of the Protocol must be distributed to all employees.
- To show that they are implementing the Social Distancing Protocol to keep their staff and customers safe from COVID-19, all businesses must print and post in a prominent place near the entrance to the businesses (1) a COVID-19 PREPARED Sign and (2) a Social Distancing Protocol Visitor Information Sheet. Both the Sign and Visitor Information Sheet can be found in Appendix A to the Order.
- All businesses must post signage required in the Social Distancing Protocol to educate customers about health and safety requirements. Signage templates are available here.
OTHER NEWS RESOURCES
- The Centers for Disease Control (CDC) has a dedicated page for businesses on COVID-19-related information.
- The Santa Clara County Health Department is providing updates on its COVID-19 website, as well as posting updates through social media on Facebook, Instagram, and Twitter.
- Sign up for news alerts from the City for updates on City events, resources and announcements. This information can also be viewed on the City’s website.
- Information on Housing Programs and Resources can be accessed here.
FINANCIAL & ADDITIONAL INFORMATIONAL RESOURCES
Information is changing frequently, so please stay informed by checking on a regular basis:
NEW UPDATE: As of 6/15/20 the SBA has resumed accepting new applications for the Economic Injury Disaster Loan (EIDL) and related assistance program (including EIDL Advances and PPP). Applicants who have already submitted their applications will continue to be processed on a first-come, first-served basis. For more information click here.
NEW UPDATE: New PPP Flexibility Act and EZ Loan Application: The Paycheck Protection Program Flexibility Act of 2020, signed into law on June 5, 2020, amends the Paycheck Protection Program (PPP) to give borrowers more freedom in how and when loan funds are spent while retaining the possibility of full forgiveness. The application deadline is June 30, 2020. Click here for more information.
- The PPP Flexibility Act amends the Paycheck Protection Program to give borrowers more time to spend loan funds and still obtain forgiveness.
- Borrowers now have 24 weeks to spend loan proceeds.
- The Act also reduces mandatory payroll spending from 75% to 60%.
- Two new exceptions let borrowers obtain full forgiveness even without fully restoring their workforce.
- Time to pay off the loan has been extended to five years from the original two.
- The Act now lets businesses delay paying payroll taxes even if they took a PPP loan.
The SBA now accepting PPP loan applications from approved lenders on behalf of any eligible borrower. Applicants who have already started the process should check with their lender on the status of their application. For more information click here.
The SBDC has local counselors available to help you through the application process by calling (408) 385-9800 or visiting the SBDC website. Please download and review the necessary paper forms (scroll down to Disaster Business Loan forms) to get started. When applying you must indicate you are applying under "Economic Injury." The deadline to apply is December 16, 2020.
In addition to traditional banks, online lenders and fintech companies have recently received SBA approval as a PPP lenders, including PayPal, Intuit QuickBooks Capital, and Square Capital.
Intuit Aid Assist is a free online service that helps estimate your Paycheck Protection Program (PPP) loan forgiveness amount whether you’ve applied already or not.
- SBA Express Bridge Loans still available. Express Bridge Loan Pilot Program allows small businesses who currently have a business relationship with an SBA Express Lender to access up to $25,000 quickly. To review the program guidelines click here.
- EDD is Now Accepting Online Applications for The Pandemic Unemployment Assistance (PUA) Program . The PUA provides assistance for unemployed or partially employed business owners, self-employed, and independent contractors who are not eligible for regular unemployment insurance and who are unable or unavailable to work due to COVID-19 related circumstances. Click here to apply.
- The California Small Business Disaster Relief Loan Guarantee program is targeted at small businesses with 1-750 employees who do not qualify for federal funds. The loans would be eligible for businesses and non-profits, and the funds could be used for operating costs, such as rent and payroll. Businesses can apply directly with a private lender or through a participating Financial Development Corporation.
- Small Business Relief Payment Plans (Sales Tax Bridge Loan): The State has announced the free deferral of sales/use tax, up to $50,000, for businesses with less than $5 million in taxable assets. The State is allowing qualified businesses to defer their payment of sales/use tax for up to one-year with no fines or penalties. Additionally, there will be no interest payments required for any deferred payments. The intent is for this funding, which businesses collect and remit to the State, to act as a bridge loan.
- Opportunity Fund, California's largest nonprofit microlender, is offering loans or grants to small businesses throughout this crisis.
- The State of California’s Employment Development Department (EDD) has programs to help both employers and employees deal with potential closures or layoffs, reduced work hours, and caring for ill or quarantined family members. Services include expedited processing of eligible Unemployment Insurance and Disability Insurance claims, as well as the State's new Pandemic Unemployment Assistance program.
Employers planning a closure or major layoffs as a result of COVID-19 can get help through the Rapid Response program. Employers can also request a Payroll Tax Extension without penalty or interest charges.
- Hello Alice is offering $10,000 grants being distributed immediately to small business owners impacted by coronavirus, as part of its broader mission to ensure Business for All. In addition to funding, grant recipients will receive ongoing support from the Hello Alice community. Click here to apply.
- The SPANX Red Backpack Fund and GlobalGiving are offering at least 1,000 grants of $5,000 each to female entrepreneurs in the U.S. Each month, additional applications will be accepted. Sign-up to be notified of the next application round.
- The Verizon Small Business Fund provides grants of up to $10,000 to businesses facing immediate financial pressure because of COVID-19—especially entrepreneurs of color, women-owned businesses and other enterprises in historically underserved communities who don’t have access to flexible, affordable capital. Sign-up to be notified of the next application round.
- NEW UPDATE: Restaurant Workers’ Community Foundation has partnered with Southern Smoke, a nonprofit 501c3 charitable foundation, to provide emergency funding to those employed by or own restaurants or bars or are employed by a restaurant or bar supplier facing unforeseen expenses that cannot or will not be covered by insurance. Click here to apply.
- PayPal offers financing to small businesses via two programs, PayPal Business Loan and PayPal Working Capital. The PayPal Business Loan program offers loans from $5,000 to $500,000 and is best suited for businesses with at least 9 months in business and $42,000+ in annual revenue. The PayPal Working Capital offers loans from $1,000 to $300,000 and is best suited for existing PayPal customers that have had a PayPal Business account for at least 90 days and have processed $15,000+ within the last 12 months.
- Economic Impact Payment: U.S. residents will automatically receive the Economic Impact Payment of $1,200 for individual or head of household filers, and $2,400 for married filing jointly if they are not a dependent of another taxpayer and have a work eligible Social Security number. No further action is needed by taxpayers who filed tax returns in 2018 and 2019 and most seniors and retirees. Check the status of your payment here.
- Have you lost your job? The State has joined Bitwise Industries and the Kapor Center to launch OnwardCA.org, a new platform connecting displaced California workers with more than 70,000 job opportunities in critical industries.
- The County of Santa Clara Office of Labor Standards Enforcement and the Fair Workplace Collaborative offers free attorney-staffed advice lines at 1 (866) 870-7725 to help workers determine eligibility and apply for Unemployment Insurance and Disability Insurance claims.
- PG&E will suspend disconnections for nonpayment for all residential and small business customers and will remain in effect until further notice, as well as offer flexible payment plans to support customers.
- The Cupertino Chamber of Commerce is continuing to provide information and resources to local businesses during this challenging time. Their staff is available by email or phone at (408) 252-7054. Also, please complete this survey to help us identify which Cupertino businesses are continuing to operate during this shelter-in-place period.
- Google is providing Google Ads credits to all small- and medium-sized businesses (SMBs) with active accounts over the past year to help alleviate some of the cost of staying in touch with customers. SMBs who have been active advertisers since the beginning of 2019 will see a credit notification appear in their Google Ads account in the coming months - credits can be used at any point until the end of 2020 across Google's advertising platforms.
- Facebook has launched a digital gift card discovery platform to help small businesses launch and promote digital gift cards, so customers can continue to patronize them during this Shelter-in-Place period. There is no set-up cost, however, businesses pay a processing fee when a customer buys a gift card. Find out more to decide if this is an option for your business.
- The California Governor’s Office of Business and Economic Development (GoBiz) offers additional resources and FAQs for businesses.
- The California Treasurer's Office offers additional resources for businesses and individuals.
- Not all businesses are the same, and some workers may face different levels of risk within the same business. The Occupational Safety and Health Administration (OSHA) maintains detailed guidance in its publication, Guidelines on Preparing Workplaces for COVID-19.