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Electronic Plan Submittal

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For a successful electronic plan submittal, please follow these format requirements. An electronic plan review will not begin until the submittal meets these requirements.


Email us your submittal packet in a link via Dropbox, using Direct Download method. The project drawings and supporting documents as follows:

  • Place all files on the root folder; do not use sub-folders.

  • Only files for the current submittal are to be provided.


Follow the formatting requirements outlined below.

1. PDF - Digital plans and documents must be PDF. 

  • Drawing Files: Each sheet/page of the drawing shall be uploaded as a separate file and in landscape view. Drawing files will be rejected if uploaded as a multi-page document or incorrect orientation.

  • Supporting Document Files: All files required as part of the application submission, other than drawing files, e.g., Soil Reports, Structural Calculations, Energy Calculations, Calgreen Checklist, and Special Inspection Form, shall be uploaded individual multipage documents.

2. File Naming Conventions All PDF plan sheet files should be named according to how they are listed in the Drawing Index provided on the Title/Cover Sheet of the plan set.  All drawing files must be named as follow: SHEET NUMBER SHEET TITLE.

Sheet  Sheet Title/Name  =  ProjectDox File Name
 C1.0  Site Plan  =  C1.0 Site Plan
 A1.0  Floor Plan  =  A1.0 Floor Plan
 A2.0  Roof Plan  =  A2.0 Roof Plan

IMPORTANT: Please limit the number of characters in the file name to 25 characters or less – abbreviations are acceptable. Do not include “‐“(dashes) or special characters in the file name.

3. Unsecured setting - Choose “unsecured” on your security settings so that plan reviewers may mark up the documents or create notes.

Planning: or 408-777-3308
Building: or 408-777-3228

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