Upcoming Public Meeting - TBA
On April 16 2019, the Public invitation to a review of the Master Plan and provide input on the Civic Hall Design and Project Delivery Strategy has been cancelled. It will be rescheduled for another day soon.
Posted below is the staff report with attachments to be considered by City Council in future.
A- Civic Center Master Plan Background
B- Development Agreement
D - Handbook of Architectural Design Competition (AIA)
E - Interim City Hall Options
In July 2015, the City Council approved the Civic Center Master Plan and adopted the Initial Study and Mitigated Negative Declaration. The plan approved a preferred project alternative which includes construction of a 40,000 sf City Hall with 118 stall underground parking garage and an addition of the Program Room to the Library with capacity to seat up to 130 visitors and with direct access from the exterior of the library.
At its August 18, 2015 meeting, Council considered whether to fund an architectural services agreement. Council did not approve the architectural services agreement and directed staff to provide more information on financing options for implementing the master plan. On October 16, 2015 Council received the Report on Lease Financing which was considered and discussed at the November 17, 2015 meeting of Council. Council directed staff to 1) explore options for cost of $40 million (financed plus cash). 2) explore option of leasing 40,000 square feet, and 3) explore possibility of building the proposed project for half the cost.
At the November 17th Council study session on Civic Center Master Plan Financing Alternatives and Affordability Analysis, Council asked staff to look at creative ways that could be employed to build the approved master plan with $40 million. Staff returned to the City Council on December 15, 2015 and were not successful in their attempts to discover a project delivery process that could develop a $70 million estimated cost project for less than the maximum $40 million authorized by Council, as a result the project is removed from further consideration unless so directed by City Council.
In April, 2018, the City Council was asked to consider alternative renovation plans for City Hall and provided the following direction: 1) There was not support for a City Hall renovation process, 2) Directed staff to prepare a report for a charter city process, 3) Look at other designs/general concepts for a new City Hall and 4) Look at other potential cost saving solutions, still preserving the new 40,000 square foot building preferred alternative.
At its October 16, 2018 meeting, Council approved the first step in the implementation process by approving a budget adjustment in the amount of $4,087,000 for: 1. $3,500,000 for architectural design services for the New City Hall, funded by the Capital Reserve, and 2. $500,000 for architectural design and other services as needed for the Interim City Hall, funded by the Capital Reserve, and 3. $87,000 to add one 3-year limited term Project Manager in the Department of Public Works, funded by General Fund.
In November 2018 the City Council discussed the Citywide Building Condition and Use Assessment report which identified $3.75M in immediate Health and Safety improvements needed for City Hall with additional improvements totaling $13.05M over ten years. In the event that a new City Hall is not constructed this investment would be required.
Posted below is the staff report with attachments considered by Council at its October 16, 2018 meeting.
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